A weekly timesheet for each worker and a daily crew sheet for each site. Start, finish, breaks, the job and the machine they ran. Print it, or let your crew clock on in Burgy and skip the paper.
Free PDF, two pages. A general template, not legal or payroll advice.
Page one is the weekly sheet for each worker. Page two is the daily sheet for the whole crew on a site.
Sheets come in late, rounded to the hour, or not at all. In Burgy the timesheet builds itself as your crew clock on and off.
For each day: the date, the job or site, start and finish times, unpaid breaks and the total hours. On civil and plant work it is worth adding which machine the worker ran and for how long, because that is what you invoice the client for. The worker signs it and a supervisor approves it.
The Fair Work Ombudsman says employers must keep time and wages records for 7 years, kept legible, in English, and not changed except to fix an error. Check the Fair Work Ombudsman's record-keeping page and your award for the full rules.
For casual and irregular part-time employees, you must keep a record of the hours they work. For other employees, you must record overtime hours where a penalty or loading applies. The Fair Work Ombudsman recommends recording the hours of every employee, and on a construction site that is the simplest way to stay covered.
Both are in the template. The weekly sheet is one per worker, filled in each day. The daily crew sheet is one per site per day, filled in by the supervisor. Many crews use the daily sheet on site and the weekly sheet for payroll.
Yes. In Burgy your crew clock on and off on their phone, and that becomes the timesheet: start, finish, hours and the machine, for every worker, every day. You can roster the crew onto jobs, fix mistakes with the reason logged, and export the week to CSV for payroll.