The best plant maintenance software in Australia

Best for: Civil contractors running 5–50 machines who want plant maintenance and the site safety paperwork in one system.

Where it wins

• A failed prestart raises a repair job automatically. Mark an item critical and a fail on it takes the machine out of service and alerts admins
• Service schedules by hours, km or both, with a colour-coded countdown per machine for the workshop
• Parts lists, part groups, service parts kits per machine per interval, and purchase orders
• Attachments tracked as their own assets, with their own prestart and a history of which machine they were on
• SWMS, JSA, Take 5, toolbox meetings, licences with expiry alerts, crew and machine rostering, and clock on/off timesheets in the same app

Watch for

• No telematics, NHVAS or stocktake
• No live job costing, and Xero is the only accounting connection

Best for: Heavy-vehicle fleets that need NHVAS mass and maintenance compliance, telematics odometer feeds and a proper parts store.

Where it wins

• Automated NHVAS mass and maintenance compliance reviews
• Multi-site stocktake, stock transfers and purchase orders
• Telematics integration for odometer readings
• Driver prestart app with real-time fault reports and jobcards

Watch for

• No SWMS, JSA or site timesheets — a second system for site safety

Best for: Contractors whose hard problem is scheduling crews and plant, costing jobs live, and feeding MYOB, Sage or an ERP.

Where it wins

• Scheduling board for people and equipment, with clash detection
• Live job costing, with wet, dry, standby and travel hire rates
• Integrations with Xero, MYOB, QuickBooks, Sage, Acumatica and payroll
• Hours-based maintenance and per-shift prestarts

Watch for

• Parts, purchase orders and a defect-to-repair workflow were not described on its site
• Safety is custom forms; SWMS, JSA and Take 5 are not named

Best for: Civil and mining contractors who want QR prestarts, work orders, SWMS and dockets in one place, with telematics.

Where it wins

• QR code prestarts and defect logging on site
• Work orders created automatically from field defects
• Telematics integrations and timesheets and dockets
• SWMS and JHA with e-signatures, and licence expiry alerts

Watch for

• Parts are tracked on work orders; service parts kits and attachments as their own assets were not described

Best for: Teams already using Sitemate's Dashpivot forms who want plant registers, schedules and QR prestarts alongside them.

Where it wins

• QR code pre-starts and inspections through an operator app
• Maintenance schedules, reading logs, issues and work orders
• Pairs with Dashpivot for SWMS, JSA, Take 5 and timesheets
• Asset QR codes and compliance documents stored against each asset

Watch for

• Safety and plant are separate Sitemate products; parts management was not described

Best for: Larger, multi-site operators who want inspections, training, contractor management, sensors and analytics at scale.

Where it wins

• Maintenance triggered by odometer, runtime hours or time, with work orders and telematics
• A library of 59,000+ templates and 1,000+ training courses
• Contractor management, credentials with expiry, sensors and IoT
• Analytics across the whole operation

Watch for

• SWMS come as templates via SafetyDocs rather than tied to the plant on site
• Parts and service kits were not described

Best for: Road-going vehicle fleets that want deep parts inventory and a long list of telematics integrations.

Where it wins

• Service reminders by miles, kilometres, hours or time
• Parts inventory by location with low-stock alerts and purchase orders
• Native telematics integrations including Geotab and Samsara
• Linked assets, and failed inspection items raise issues

Watch for

• US-built; no Australian safety documents such as SWMS or JSA found